Most office managers handle a commercial move once or twice in a career, so it’s hard to know what to expect. This guide walks through how a professional office relocation works, step by step, and what you can do at each stage to keep costs predictable and your team working.
Your quote is based on the details you shared.
For larger or more complex moves, a walkthrough of your current space gives a more precise estimate.
When you review a quote, check that it covers everything your move needs: packing materials, disassembly and reinstallation, IT handling, furniture disposal and any storage. A lower quote that leaves these out often costs more by the end.
Once you approve the quote, a move coordinator starts planning. On a small move, that may be one person working with your office manager. On a large or multi-floor move, it may be a full move-management team.
Planning typically covers:
- A move schedule, including any phases by floor or department
- A labelling system that matches the new floor plan
- Building bookings: elevators, loading docks and any insurance certificates your landlord requires
- IT disconnection and reconnection
- Moving bin delivery and pickup dates
- Communication with your team, so everyone knows when to pack and where to go
Professional office relocation is flexible. You hire only the services your move needs, whether that’s bins and a crew or full move management. Common services include:
Office moving, from a single team to a full building
Moving bin rental, delivered before the move and collected after
IT equipment moving, with careful disconnection and setup
Furniture installation and reconfiguration in the new space
Office furniture removal, with reuse and recycling where possible
Moving and storage, for furniture or files that need a temporary home
Most office moves happen after hours or over a weekend so your business keeps running. Your move coordinator manages the crew, the building and the schedule. Your role is to be reachable for decisions and to confirm that each area is set up as planned.
The real test of an office move is Monday morning, when your team walks in. Can people find their desks? Do the computers work? Is the printer where the floor plan says it is? A professional move plans for that first morning from the start, so it feels as normal as possible.
As a general guide, a small office move needs at least one to two months’ notice to book your preferred date. Larger or multi-floor moves are best planned six months or more ahead, especially if you’re coordinating furniture, IT and a new build-out. Building bookings and after-hours dates fill up fastest, so the earlier you start, the more choice you have.
- Flexibility: you hire the services you need and handle the rest in-house.
- Peace of mind: an experienced coordinator keeps the move on schedule while you keep the business running
- Less disruption: a planned move protects your team’s routine, which keeps people positive and makes the transition smoother.
How Does Professional Office Relocation Work?
Professional office relocation is the most effective way to get your business up and running in a new space. To begin, office managers share the details of their upcoming relocation including the number of workstations, bins, equipment and furnishings they have to move. Then they receive a quote.
On approval, a move coordinator starts planning. This can cover a variety of tasks depending on the scale and scope of your move. Some projects require a full move-management team.
Professional Office Relocation Gives Business Owners:
Flexibility – Hire for the services you need the most, whether that’s renting moving bins, decommissioning, or a moving crew.
Peace of mind – Moving an entire business takes time and energy. Professionals keep your move – and your business – on track.
Unity – Maintaining a normal daily routine reduces stress around the office. This keeps everyone positive about the move and makes the transition smoother.
Where Do Office Relocations Happen?
People rely on movers to help them relocate across countries or within the same building. They also rely on their knowledge and expertise in furniture assembly and IT set up.
Our 12 locations across the country:
What Does Office Relocation Include?
- Furniture installation
- Furniture removal
- Packing materials and instruction
- IT set up
- Moving support
- Commercial storage
We were very happy and impressed with the services provided by Office Move Pro. You have accommodated our changing schedules and went the extra mile to ensure we get things done right. I could not ask more of a moving service. Thank you again – we’ll be talking to you for future projects for sure.
– Bobby Bitar, Schlumberger Canada Limited
Professional relocation means your team can get things set up the right way – the way you want them. And you won’t have to feel disorganized or stressed.
Requesting a quote is simple. Just use our online form.
How Does Professional
Office Relocation Work?
Your business is on the move – whether you’re revitalizing a small business or building a global empire. When it’s time to relocate, you need to be up and running again as quickly as possible. As a result, you may be tempted to cut corners: trying to do it all yourself, or rushing through the process of hiring and packing. This only creates more work in the end.
